Exporting data with a single user ID
In some organisations it may be appropriate to export data for clients which includes just one user ID (that of the organisation). Within the organisation however, it is useful if data can be tracked using individual users' IDs. For these situations, StrataBugs is able to switch all user IDs before writing out data files. This will include all data where a User ID is used (e.g. analyses), and also every audit (created/modified/updated) tag.
Illegal data
For some data items, the user ID is part of a unique identifier. These are dealt with as follows:
- Analysis suites - the combination of well, discipline, analyst and suite number makes a suite unique. If changing the analyst would cause a conflict (i.e. the discipline has been analysed multiple times using different analysts), the suite numbers are changed such that each suite combination is unique.
- Biostratigraphic comments - the combination of sample depth and analyst makes a comment unique. If there are multiple comments at the same sample depth by the same analyst, the export will fail until you exclude one of the comments. Try to keep this in mind when entering data.
Setting up for single user export
Two options must be set. Both are found on the Control Panel's Config menu, under the item Data Export.
- Export data as single user - each user can set this option locally (preference is stored for next time you use StrataBugs). When passing data internally or saving files for backup or storage, you can leave this unchecked to preserve audit trails.
- Use abbreviation - the StrataBugs ID of the 'export user'. This should be some abbreviation of the company name (e.g. 'SDATA'). It does not have to be a user in your database. Only super-users can set the abbreviation, and it is system-wide (for all users).
When the options are set, you can export data from Organiser in the normal way.
Page last updated: 28-Jul-2014 10:11